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Author Guidelines

Author Guidelines

1. Scope and Purpose

Applied Artificial Intelligence and Computing Systems (AAICS) publishes high-quality original research, technical reports, and review articles addressing the practical application of artificial intelligence and computational systems. Submissions should present reproducible methodologies, empirical validation, and clear contributions to theory or applied engineering practice. Papers must be written in clear, professional English and should not have been published or be under consideration elsewhere.

2. Manuscript Categories

AAICS accepts the following types of contributions:

  • Research Articles – Full-length original studies (5,000–9,000 words).

  • Review Articles – Comprehensive and critical surveys of relevant literature.

  • Short Communications – Concise reports of novel findings or methods.

  • Application Papers – Practical implementations or system case studies.

3. File Preparation and Format

  • File Type: Microsoft Word (.docx) or LaTeX (.tex) with all figures and tables embedded or referenced.

  • Page Layout: A4 size, single column, 1-inch margins, 12 pt Times New Roman font, double-spaced.

  • Structure:

    1. Title page (title, author names, affiliations, email, ORCID, corresponding author)

    2. Abstract (150–250 words) and 3–6 keywords

    3. Introduction

    4. Materials and Methods / System Design

    5. Results and Discussion

    6. Conclusion

    7. Acknowledgements (if any)

    8. References

4. Figures and Tables

  • Figures should be high-resolution (≥ 300 dpi) in JPG, PNG, or TIFF format.

  • Tables must be editable text, not images.

  • Each figure and table must include a descriptive caption and be cited in the text (e.g., as shown in Figure 2).

  • Permission must be obtained for any previously published materials.

5. References and Citation Style

AAICS follows the APA 7th Edition citation and referencing style.
Examples:

In-text citation:

  • Single author: (Smith, 2023)

  • Two authors: (Lee & Chen, 2024)

  • Three or more authors: (Kumar et al., 2025)

Reference list examples:

  • Journal article:
    Smith, J. A., & Wang, Y. (2023). Deep reinforcement learning for adaptive control. Applied Artificial Intelligence and Computing Systems, 2(3), 145–160. https://doi.org/10.xxxx/aaics.v2i3.123

  • Conference paper:
    Li, Q., & Zhao, H. (2024). Graph-based learning in distributed edge systems. In Proceedings of the IEEE International Conference on Computing and AI (pp. 231–238). IEEE.

  • Book:
    Russell, S., & Norvig, P. (2021). Artificial Intelligence: A Modern Approach (4th ed.). Pearson.

References should be alphabetically ordered and all cited works must appear in the reference list.

6. Ethical Standards

Authors must ensure their work complies with academic integrity and publication ethics.
AAICS strictly prohibits plagiarism, data fabrication, duplicate publication, and inappropriate authorship credit.
Manuscripts are screened using automated plagiarism detection tools before peer review.

7. Peer Review and Revision

All manuscripts undergo a double-blind peer review process by at least two independent reviewers.
Authors may be requested to revise and resubmit their manuscripts within a specified period.
Accepted papers proceed to copy-editing and production after final approval by the Editor-in-Chief.

8. Data Availability

Authors are encouraged to deposit research data, source code, or supplementary material in reputable public repositories (e.g., Zenodo, GitHub, Figshare) and include a Data Availability Statement at the end of the manuscript.

9. Copyright and License

Upon acceptance, authors retain copyright under the
Creative Commons Attribution 4.0 International License (CC BY 4.0),
granting unrestricted use, distribution, and reproduction provided the original work is properly cited.

10. Submission

All manuscripts must be submitted electronically via the journal’s submission system:
https://scigate.org/index.php/AAICS/about/submissions

For questions regarding formatting or technical issues, contact:
[email protected]

Would you like me to create a “Manuscript Template (Word + LaTeX)” section next, outlining downloadable templates and structure guidelines for your submission page?

Submission Preparation Checklist

Submission Checklist

As part of the submission process, authors are required to check off each item listed below to confirm that their submission meets the journal’s requirements. Submissions that do not adhere to these guidelines may be returned for revision before entering peer review.

  1. Originality and Exclusivity
    ☐ The submission has not been previously published, nor is it under consideration by another journal.
    ☐ All authors have agreed to the submission and confirmed that the work represents original research.

  2. File Format and Structure
    ☐ The manuscript is submitted in Microsoft Word (.docx) or LaTeX (.tex) format.
    ☐ The file includes the following sections: Title Page, Abstract, Keywords, Introduction, Methodology, Results, Discussion, Conclusion, References.
    ☐ All figures and tables are embedded in the text or provided as separate, clearly labeled files.

  3. Language and Style
    ☐ The manuscript is written in clear, grammatically correct English.
    ☐ References and in-text citations conform to the APA 7th Edition style guide.

  4. Ethical Compliance
    ☐ The submission complies with recognized research ethics and integrity standards.
    ☐ Any studies involving human participants, data, or AI-generated content include appropriate disclosures and ethical approval where applicable.
    ☐ All potential conflicts of interest have been disclosed.

  5. Data and Reproducibility
    ☐ All data, code, and materials essential to reproducing the results are available or will be shared upon request.
    ☐ A Data Availability Statement is included at the end of the manuscript, when relevant.

  6. Permissions and Copyright
    ☐ All copyrighted material from other sources (e.g., figures, tables) has proper permissions or citations.
    ☐ I understand that accepted papers will be published under a Creative Commons Attribution 4.0 International License (CC BY 4.0), allowing open access distribution and reuse with proper citation.

  7. Reviewer Suggestions (Optional)
    ☐ I may suggest potential reviewers who are not affiliated with the authors and have no conflict of interest.

  8. Author Information
    ☐ The corresponding author’s contact details, ORCID ID, and institutional affiliation are complete and accurate.
    ☐ All co-authors are listed with their full names, affiliations, and email addresses.

 

Copyright Notice

Copyright Notice

Authors who publish with Applied Artificial Intelligence and Computing Systems (AAICS) agree to the following terms:

  1. Author Rights and Copyright Ownership
    Authors retain full copyright of their work. Upon publication, the author(s) grant AAICS and its publisher, Science Gate Academic, the right of first publication under the terms of the Creative Commons Attribution 4.0 International License (CC BY 4.0).
    This license allows others to share, copy, distribute, adapt, and build upon the work for any purpose, provided that proper credit is given to the original author(s) and the source is cited.

  2. Open Access Policy
    All articles published in AAICS are made immediately available to the public with no access restrictions. Users are free to read, download, copy, and distribute the content for lawful purposes, provided attribution is given to the original work.

  3. Author Responsibilities
    Authors are responsible for obtaining permission to reproduce any copyrighted material (such as images, figures, or datasets) not originally created by them.
    By submitting a manuscript, authors confirm that:

    • The work is original and does not infringe upon any existing copyright.

    • All co-authors have agreed to the submission and publication.

    • Any third-party material included in the article is properly credited and used in accordance with its license.

  4. Publisher Disclaimer
    The views and opinions expressed in the published articles are those of the authors and do not necessarily reflect the views of AAICS or Science Gate Academic. The publisher and editorial board disclaim responsibility for any errors or omissions in the content.

  5. Reproduction and Redistribution
    Readers and third parties are encouraged to use and build upon published work under the CC BY 4.0 License. Proper citation should include:

    Author(s). (Year). Title of the article. Applied Artificial Intelligence and Computing Systems, Volume(Issue), Page range.
    DOI: [insert DOI]

  6. License Statement
    CC BY 4.0
    This work is licensed under a Creative Commons Attribution 4.0 International License.

By proceeding with the submission, the author(s) acknowledge that they have read, understood, and agreed to the AAICS Copyright Notice and the terms of the CC BY 4.0 license.